Administrative Assistant job description template

This Administrative Assistant job description template includes the list of most important Administrative Assistant's duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire the best employees.

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administrative assistant job description template

Administrative Assistant job profile

Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office. A perfect candidate for such a position would be a well organized person who is capable of multitasking and can adjust to a flexible schedule with occasional traveling. Great administrative assistants are an immense asset to a company by keeping everything organized and in place. Therefore, it is essential to find a good strategy for attracting great candidates. 

In order to attract an Administrative Assistant, Virtual Assistant or Office Admin Assistant that best matches your needs, it is very important to write a clear and precise Administrative Assistant job description. Since the requirements for the position can vary depending on the company’s needs or the needs of a specific industry it is important to create a job description that will perfectly reflect the requirements of the job. Therefore, in the following paragraphs, we created a template to use when writing a job description for your next administrative assistant job opening and make sure to list all information needed to hire top candidates!

Administrative Assistant job description

We are looking for a self-driven and ambitious Administrative Assistant to join our team! As an Administrative Assistant, you will support managers and employees through a variety of tasks related to organization and communication.

The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Administrative Assistant duties and responsibilities

Duties and responsibilities of an Administrative Assistant include: 

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Administrative Assistant requirements and qualifications
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office

Frequently asked questions about Administrative Assistant: 

What do administrative assistants do?

Duties of the administrative assistant include a variety of administrative and clerical tasks to ensure that the person they work for and the rest of the team can communicate and perform uninterruptedly. Administrative assistants’ duties can include writing emails, answering phone calls, taking care of the paperwork and some duties specific to the position. When predefining the role it is important to point out all duties and responsibilities to the candidates without implying anything because the role can vary depending on the industry and the company. 

What are similar jobs to administrative assistants? 

Experience in administrative assistance can also lead to positions as Admin assistants, Virtual Assistants or Office Admin Assistants. 

Which questions should I ask administrative assistants on job interviews?

To adequately assess your candidates’ skills and abilities it is necessary to ask the right questions during the interview. Whether you are conducting a phone screening interview, assessing candidates emotional intelligence, or checking their cultural fit.

For a full list of all sets of interview questions, visit → Job Interview Questions 

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