Formal job offer letter or email to candidates template

Personalize this Formal job offer letter or email to candidates email template to send important emails to candidates, and keep them engaged.

This formal job offer letter or email template is for you to use when offering a full-time position to a selected candidate. The most important parts every formal job offer letter/email should outline include: position, compensation, additional compensation such as bonuses, working hours and different types of benefits. 

Formal candidate job offer letter

What is a formal job offer letter or email to candidates?

A formal job offer letter/email is a document which employer sends to the selected candidate in order to offer them a job for a certain position at their company.

The importance of sending a formal job offer letter or email to candidates

Making all the aspects of a job as clear as possible to the new hire is extremely important for both candidates and companies.
This is why is necessary to send a formal job offer letter/email to your chosen candidate.

How and when to send a formal job offer letter or email to candidates?

Usually, a candidate is contacted via phone before sending a formal job offer letter/email.
When candidates confirm accepting your job offer via phone, you should send them an employment offer of employment letter it via email or traditional mail as soon as possible!

Template for a formal candidate job offer letter/email 

Here is a standard formal job offer letter/email template. Use it to offer a job to your chosen candidate.

Of course, feel free to customize this formal job offer letter/email template to fit your own needs!

Formal job offer letter/email template

Dear Mr./Ms. (insert selected candidate’s last name),
I am pleased to extend the following offer of employment to you on behalf of [insert your company’s name] You have been selected as the best candidate for the [insert job position name] position. Congratulations!
We believe that your knowledge, skills and experience would be an ideal fit for our [insert your company's department] team. We hope you will enjoy your role and make a significant contribution to the overall success of [insert your company’s name].
Please take the time to review our offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [insert your company’s name].
Position
[insert your company's name] is offering a [insert applicable option: full time/part time/etc.] position for you as [insert job title]. In this position, you will report to [insert immediate manager/supervisor position title].
Working hours
This is a [insert applicable option: full time/part time/etc.] position requiring approximately [insert appropriate number] hours per week. Your regular weekly schedule will be from [insert appropriate day of week] to [insert appropriate day of week].
Expected hours of work are from [insert desired hour] to [insert desired hour].
Compensation and Salary 
For [insert job title] position, [insert your company's name] is offering a salary of [insert appropriate dollar/euro amount] per [year/ hour,/etc.]. You will be paid on a [insert applicable option: weekly/monthly/etc.] basis.
Bonus
As part of your compensation, [insert your company's name] is also offering [insert a short description, terms and conditions of your bonus system if applicable].
Benefits
As an employee of [insert your company's name] you will be eligible for [insert a list of benefits your company offers, such as health/life/disability/dental insurance; stock options; profit sharing; etc.].
Commencement date
As we discussed, your employment will commence on [insert desired date].
Location
You will be based at [insert your company’s office address] but may be required to work at such other locations determined by the needs of the business.
Please indicate your agreement with these terms and accept this offer by signing this agreement and returning it to me before [insert appropriate date].
We look forward to welcoming you to the [insert your company’s name] team.
If you have any questions or need additional information, please don’t hesitate to contact me by email [insert your email address] or phone [insert your phone number].
Sincerely,
[insert your first name and last name]
[insert your job position title]
[insert your company’s name]

Formal email tips & tricks

Subject line: Job offer from [insert your company’s name]

Need more HR and recruiting templates like this Formal candidate job offer letter/email? Check templates for Human Resources and templates for Recruiters.

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