Phone interview invitation email to candidates template

Use this template for phone interview invitation email that you send to candidates. Personalize it based on your needs, and ask candidates about their availability to schedule a phone interview. Give candidates suggestions of some available dates and times that work for you. 

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How to send a phone interview invitation email to candidates?

Not providing a timely feedback and interview invitation to job applicants can cost you some great talent.

When inviting job candidates for a phone interviews, make sure to include:

  • The position that they have applied for
  • A few different time and day options (make sure that their time zone is the same)

How to use this phone interview invitation email template?

This customizable template for phone interview invitation email will help you to send timely responses to candidates and improve the candidate experience.

Customize it to reflect your company’s culture.

Template for the phone interview invitation email

Subject line: Invitation for a phone interview with


Dear [Candidate_Name],

Firstly, I want to thank you again for applying for [Job_title] role with us.

Also, I would like to inform you that, after reviewing your application, we have selected you for the next round, which is a phone interview.

The main purpose of this phone interview is for us to get to know you better, and for you to ask any questions you may have.

Are you available for a short phone call? It will not take longer than [X minutes].

Here are a few options I have available:

[Monday, date, time]

[Tuesday, date, time]

[Wednesday, date, time]

[Thursday, date, time]

[Friday, date, time]

If none of these options work for you, please let me know and I will give my best to adjust.

Please send me a confirmation email with the chosen time as well as your phone number.

I am looking forward to get to know you better,

Kind regards,

[Your name]


Need more HR and recruiting templates such as this phone interview invitation email template?

Check templates for Human Resources and templates for Recruiters.

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