HR Email

Follow-up email to sourced candidate

This follow-up email template is for you to use it when you want to follow up with a sourced passive candidate that you previously contacted. Since sourcing is one of the main methods for filling hard-to-fill roles, these email templates can save you time contacting potential job candidates.

follow up email template to passive candidates

How to send follow-up emails to passive candidates?

Passive candidates are everywhere, and not having a strategy on how to reach them can cost you a lot of great talent!

Don’t get disappointed with a low open and response rates, but always try to follow-up! To increase your emails open and response rates, make sure that you personalize both the subject line and the body of the email as much as possible.

Before you send a follow-up email, wait at least three days. Give candidates a chance to think about your offer.

Template for follow-up email to passive candidates

Subject line: Following up!

Dear [Candidate_Name],

Have you had a chance to red my previous email?

[company name] is currently looking for a [position] to join our amazing team, and I think you would be a great fit. We are currently working on cool projects such as [project description], and I thought you would find that interesting.

If this is something that interests you, please reach back to me.

I have also included some of our employee testimonials and stories, so that you can learn about what is it like to work for [company name].

Have a great rest of the day, and I hope to hear back from you,

[Your name]

[Signature]

Need more HR and recruiting templates email to passive candidates? Check templates for Human Resources and email templates for Recruiters.

See TalentLyft in action

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!

Related content

Explore more topics

  • Culture Fit

    Ensure culture fit in your hiring process with strategies that align candidates’ values and behaviors with your company’s culture. Learn how to assess cultural compatibility during interviews, foster a positive workplace environment, and build a team that not only excels in skills but thrives within your organization's unique culture.

    Learn more

  • People Analytics

    People Analytics – Unlock the power of data to make informed HR decisions. Learn how people analytics can help you track employee performance, improve retention, and enhance recruitment strategies. Use data-driven insights to optimize your workforce management and build a stronger, more efficient organization.

    Learn more

  • Recruitment Metrics

    If you can't measure it, you can improve it. Or something like that. Either way, tracking metrics is in the recruitment process is crucial to see what works and what doesn't. Dive in to this topic to learn all about the most important metrics to track and how they can help you optimize your hiring process.

    Learn more

  • SMBs HR

    Unlock effective HR strategies tailored for small and medium-sized businesses (SMBs). Learn how to manage recruitment, employee engagement, compliance, and talent development on a budget. Discover tools and best practices to streamline your HR processes and build a strong, thriving workforce in your growing business.

    Learn more

  • Company Culture

    Finding the perfect fit for your organization goes beyond just skills and qualifications. It's about discovering candidates who align with your company's values, mission, and vision. Explore our insightful articles and expert tips to understand the significance of a well-defined company culture in attracting top talent, learn how to assess and define your organization's unique cultural attributes, and discover strategies to infuse your hiring process with culture-fit considerations.

    Learn more

  • Recruitment Content

    Elevate your hiring efforts with compelling recruitment content. Learn how to create engaging job descriptions, employer branding materials, and targeted social media posts that attract top talent. Effective content helps showcase your company culture, values, and opportunities, making you stand out in the competitive recruitment landscape.

    Learn more

Simple and affordable recruitment software

Schedule a Demo Start Free Trial