Rejection email to applicants template

Wondering how to write a candidate rejection letter? This candidate rejection letter or email template or employment rejection letter sent to job applicants can save you a lot of time when sending responses to job applicants that do not qualify for open positions. You can just copy and paste this employment rejection letter, and also customize it for your specific needs and preferences. When writing a candidate rejection letter or email, make sure to make it clear, positive, and to include a brief explanation for disqualification.  

Hire with remarkable speed and efficiency
Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!
Request a demo

Rejection letter to applicants

How to write a rejection letter or email to applicants?

When rejecting a candidate for a specific job role, keep in mind that these same candidates may be a good fit for some other current or future job opening.

Building a good talent pool and being ready to find and hire quality candidates is essential for the more productive and faster hiring process. In order to stay in touch and engage with your current talent pool, use this employment rejection letter.

Also carefully writing candidate rejection letters are very important for Candidate Relationship Management and Employer Branding.

Template for a rejection letter or email to applicants

Here is the template for the employment rejection letter you can use and customize. It will help you learn how to write a great candidate rejection letter.

Dear [first name],

I am reaching out to thank you for the interest you have shown in joining our team. We have carefully read your application, and even though your resume and cover letter are very impressive, at the moment we are looking for a person with different skills and experience.

In case of future job opening and positions that better fit your profile, skills and experience, we will get in touch with you.

We wish you the best of luck in your endeavors, and we truly hope we'll have the chance to talk to you again in the future.


[Sender Name]

Need more HR and recruiting templates like this Rejection letter/email to applicants?

Check templates for Human Resources and templates for Recruiters.

Do you use a modern recruitment software? If not, you're missing out. See how your life can be easier. Start your free 14-day TalentLyft trial.

Start my free trial