How to send a rejection letter or email to candidates
When rejecting a candidate for a specific job role, keep in mind that these same candidates may be a good fit for some other current or future job opening.
Building a good talent pool
and being ready to find and hire quality candidates is essential for more productive and faster hiring process. In addition, this is a great strategy for strengthening your company’s reputation and Employer Branding strategy
In order to stay in touch and engage with your current talent pool, use this sample of emails for candidate relationship building.
Template for rejection letter to candidate
Dear [candidate name],
Thank you very much for investing your time and effort to interview with our team about our [role title] position at [company name].
All of us really enjoyed meeting you, learning about your skills and experiences and having a really interesting conversation.
Unfortunately, at this time, we decided to proceed our selection process with another candidate.
It is a decision we didn't make easily because you are really a strong candidate with a wonderful personality.
We will definitely keep your resume in our talent database, and in case that we have a job opening that better fits your profile, we will make sure to get in touch with you.
If you have any further questions or need more feedback, please do not hesitate to ask. I will be more than happy to answer any of your questions.
I wish you best of luck in your future endeavors and hope we'll have a chance to meet again soon.
Need more HR and recruiting templates like this rejection letter or email to candidates? Check templates for Human Resources and templates for Recruiters.