HR Email

Interview confirmation email from employer

Wondering how to confirm an interview appointment by email? Use this template for interview confirmation email from employer to candidates in order toaccelerate you selection process, provide better candidate experience and make your hiring process easier and more efficient. After the initial interview invitation, send a confirmation email to the candidates to set up interviews.

Candidate interview confirmation email template

➡️ Before we dig deeper into the interview confirmation email template, check out The Ultimate Candidate Interview & Employee Onboarding Checklist!

How should employers send interview confirmation emails?

Not sending interview confirmation letters to candidates can cost you lose talent. After you have suggested few different interview dates and times, don’t forget to send an interview confirmation email to candidates.
Such email should contain information about:
  • Interview day
  • Interview time
  • Interview location (include Google maps)
  • Names and positions of people attending the interview
  • Expected interview duration
  • Interview structure
When writing an interview confirmation email to candidates, make sure to be clear and short as this has a big influence on candidate experience and response rate.
In addition, to build a more successful Candidate Relationship Management strategy, send a reminder email if you don’t get a response the first time.

Template for interview confirmation email to candidates

How to confirm an interview appointment by email? Here is an interview confirmation email template you can use:

Subject line: Interview with [Company_name] for the [Job_title] position
Dear [Candidate_Name],
I am contacting you to confirm the date and time of your job interview for [Job_title] position
The goal of this interview is for us to get to know you better. We also want to learn about your goals and expectations to see if this position is a good match for you.
Here are the interview details:
  • [Date]
  • [Time]
  • [Location]
  • [Interviewers’ names and positions]
  • [Specific instructions if necessary]
In case you have any additional questions, please don’t hesitate to ask.
We are looking forward to get to know you in person!
Kind regards,
[Your name]
[Signature]

Need more HR and recruiting templates such as this interview confirmation email from employer? Check templates for Human Resources and templates for Recruiters.

Fun ways to send interview confirmation emails to candidates

A lot of employers use fun to communicate with their job candidates. Here is an example of a fun interview confirmation email…

interview conformation email from employer

…using this GIF

interview conformation email

Need more templates like this interview confirmation email template?

Check out our library of email templates for recruiters.

See TalentLyft in action

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!

Related content

Explore more topics

  • Collaborative Hiring

    In the modern workplace, hiring has become a team effort, and collaborative hiring is the key to unlocking its full potential. Our Collaborative Hiring section is your central resource for a collection of insightful blog posts and resources dedicated to mastering the art of collaborative hiring. Delve into the strategies, best practices, and tools that HR professionals, hiring managers, and team leaders can use to create a more inclusive and effective hiring process!

    Learn more

  • Training and Development

    Training and development of your existing and new employees is what drives organizational success in the long term. By giving your people opportunities to educate themselves and improve their skills and expertise, you create a culture of learning, reducing turnover and improving productivity. Learn all the best practices and set up your employees for success!

    Learn more

  • Employer branding

    Employer Branding: Strengthen your company's reputation as an employer of choice. Learn how to showcase your culture, values, and work environment to attract top talent. Build a strong employer brand that sets you apart from competitors, enhances candidate attraction, and boosts employee retention for long-term success.

    Learn more

  • Turnover and Retention

    Reduce turnover and improve retention with proven strategies. Learn how to identify the causes of employee turnover, implement retention programs, and create a positive workplace culture that fosters loyalty. By focusing on employee engagement and satisfaction, you can retain top talent and strengthen your organization’s long-term success.

    Learn more

  • Resume Screening

    Streamline your hiring process with efficient resume screening techniques. Learn how to quickly identify top candidates by filtering through resumes for relevant skills, experience, and qualifications. Utilize tools and strategies to save time, reduce bias, and ensure you're shortlisting the best talent for the job.

    Learn more

  • Mastering the Interview

    Conducting an effective interview means getting the best and most out of a candidate in a limited time frame. To do that you need to ask the right questions. From general questions to more strategic ones, here you'll find all the questions you need to get what you need to help you choose the best candidate.

    Learn more

Simple and affordable recruitment software

Schedule a Demo Start Free Trial