HR Email

Interview confirmation email from employer

Wondering how to confirm an interview appointment by email? Use this template for interview confirmation email from employer to candidates in order toaccelerate you selection process, provide better candidate experience and make your hiring process easier and more efficient. After the initial interview invitation, send a confirmation email to the candidates to set up interviews.

Candidate interview confirmation email template

➡️ Before we dig deeper into the interview confirmation email template, check out The Ultimate Candidate Interview & Employee Onboarding Checklist!

How should employers send interview confirmation emails?

Not sending interview confirmation letters to candidates can cost you lose talent. After you have suggested few different interview dates and times, don’t forget to send an interview confirmation email to candidates.
Such email should contain information about:
  • Interview day
  • Interview time
  • Interview location (include Google maps)
  • Names and positions of people attending the interview
  • Expected interview duration
  • Interview structure
When writing an interview confirmation email to candidates, make sure to be clear and short as this has a big influence on candidate experience and response rate.
In addition, to build a more successful Candidate Relationship Management strategy, send a reminder email if you don’t get a response the first time.

Template for interview confirmation email to candidates

How to confirm an interview appointment by email? Here is an interview confirmation email template you can use:

Subject line: Interview with [Company_name] for the [Job_title] position
Dear [Candidate_Name],
I am contacting you to confirm the date and time of your job interview for [Job_title] position
The goal of this interview is for us to get to know you better. We also want to learn about your goals and expectations to see if this position is a good match for you.
Here are the interview details:
  • [Date]
  • [Time]
  • [Location]
  • [Interviewers’ names and positions]
  • [Specific instructions if necessary]
In case you have any additional questions, please don’t hesitate to ask.
We are looking forward to get to know you in person!
Kind regards,
[Your name]
[Signature]

Need more HR and recruiting templates such as this interview confirmation email from employer? Check templates for Human Resources and templates for Recruiters.

Fun ways to send interview confirmation emails to candidates

A lot of employers use fun to communicate with their job candidates. Here is an example of a fun interview confirmation email…

interview conformation email from employer

…using this GIF

interview conformation email

Need more templates like this interview confirmation email template?

Check out our library of email templates for recruiters.

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