Personal Assistant job description template

This Personal Assistant job description template includes the list of most important Personal Assistant's duties and responsibilities

This Personal Assistant job description template includes the list of most important Personal Assistant's duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire best employees.

Personal Assistant job description template

Personal Assistant job profile

Personal Assistant is and administrative professional specialized in providing personalized secretarial and administrative support in a well-organized and timely manner. 

In order to attract Personal Assistant that best matches your needs, it is very important to write a clear and precise Personal Assistant job description.

Personal Assistant job description 

Are you an aspiring Personal Assistant looking for a new challange and an opportunity to showcase your skills and advance your career?

If you are creative, highly-motivated problem-solver and miracle worker with excellent organisation and time management skills able to thrive in a fast paced environment, we have the perfect job for you!

We are looking for a responsible Personal Assistant to ensure the smooth running of our team and delivery of a quality service to the benefit of our customers.

Personal Assistant duties and responsibilities

  • Act as the point of contact between the manager and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
  • Respond accurately to internal and external information requests
  • Schedule and coordinate appointments and meetings
  • Organise travel arrangements, booking flights, accommodation, trains and taxis
  • Take dictation and minutes
  • Create and reformat effective presentations and documentation
  • Source office supplies
  • Prepare reports and documentation for meetings and appointments
  • Devise and maintain office filing system
  • Assist with other ad-hoc administrative and project requirements as needed

Personal Assistant requirements and qualifications

  • Previous working experience as a Personal Assistant for (x) year(s)
  • In-depth knowledge of office management systems and procedures
  • Outstanding organisational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent communications and interpersonal skills
  • Discretion and confidentiality
  • Proactive problem solver
  • Flexibility and adaptability

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