Submittal

Submittal refers to an act of presenting something to someone for consideration, approval, or decision. In the context of HR, it refers to the act of providing or delivering required paperwork, forms, or data to HR personnel or systems.

Submittal definition

In the context of project management and construction, a submittal refers to the process of submitting documents, materials, or samples to the appropriate party for review and approval. It is a formal procedure that involves providing detailed information and supporting documentation related to the project’s specifications, plans, materials, and equipment.

Submittals are typically submitted by contractors, suppliers, or vendors to the project owner, architect, engineer, or general contractor, depending on the project’s organizational structure. The purpose of submittals is to ensure that the proposed items or materials meet the project’s requirements, codes, standards, and design specifications.

The submittal process involves preparing and gathering all relevant documentation, such as product data sheets, shop drawings, material samples, test reports, certificates, and any other supporting information requested. The documents are then compiled into a submittal package, which is formally submitted to the designated party for review.

Submittal in Human Resources

In the context of human resources (HR), “submittal” is not a widely used term. However, if you are referring to the submission of documents or information within the HR department or in relation to HR processes, it could imply the act of providing or delivering required paperwork, forms, or data to HR personnel or systems.

HR submittals can include various types of documents or information, depending on the specific HR function or process. Some common examples of HR submittals are:

Job applications: Candidates submit their resumes, cover letters, and other relevant documents when applying for a job.

Employee onboarding documents: New hires may be required to submit various forms and documents during the onboarding process, such as tax forms, employment contracts, identification documents, and banking information.

Time and attendance records: Employees may submit their time cards, timesheets, or online submissions to report their work hours, absences, leaves, or any other attendance-related information.

Expense reports: Employees submit expense reports to claim reimbursement for business-related expenses incurred during their work, such as travel expenses, accommodation, or meal costs.

Performance evaluations: Managers or supervisors may submit performance evaluations or appraisal forms to HR as part of the performance management process.

Benefits enrollment: Employees may submit enrollment forms and supporting documentation to participate in various employee benefit programs, such as health insurance, retirement plans, or flexible spending accounts.

Leave requests: Employees may submit leave requests, including vacation requests, sick leave requests, or other types of time-off requests, to HR for approval and record-keeping purposes.

These are just a few examples of HR submittals, and the specific documents or information required may vary depending on the organization’s policies, procedures, and regulatory requirements. The submittal process in HR is typically aimed at collecting accurate and complete information to facilitate HR functions such as recruitment, employee management, payroll, benefits administration, and compliance with legal and regulatory obligations.