HR Email

Welcome letter or email to new employee

Use thisnew hire welcome letter or email template to welcome your new employees to the company. A welcome letter to a new employee is a nice way to say welcome to our team. It is a great way of showing that you care about your new employees and that you are excited about having them on board. Writing and sending an upbeat welcome letter to a new employee is an important step in creating an effective onboarding process.

New hire welcome letter (HR)

How to send a welcome letter or email to new employee

What is a welcome letter or email to new employee?

A welcome letter or email to new hires is a document an employer sends to a new employee in order to welcome them in their new workplace, team and company.
Except giving a warm welcome to the new employee, a welcome letter to new employee also provides important information about their first day on the new job.

The importance of a welcome letter or email to new employee

Sending a welcome letter to new employees is a very important step in creating a successful and effective onboarding process.
By sending a welcome letter to new employees, you are letting new hires know that you are happy about them being part of the team. By saying welcome to our team, you will make them feel better and more secure about the new decision.
Also, sending a welcome letter to new employee is important for providing important orientation information will help your new employee feel more relaxed and at ease about their first day on a new job.
Make sending a welcome letter to new employees a routine!

How to use this template for a welcome letter or email to new employees?

To help you save time, we have created a standard Welcome letter or email to new hires template. Use this welcome email or letter template to say welcome to our team to your new employees!
Feel free to customize this welcome letter to new employee to suit your needs, and send it via email or traditional mail a few days before your new employee start date.

Template for a welcome letter or email to new hires

Here is the welcome letter to new employee template you can use to say welcome to our team:

Dear [insert candidate’s name],
Welcome to [insert your company’s name]!
We are pleased to have you joining our team. Are you ready to fall in love with your new job and meet your great new [insert appropriate term: colleagues/teammates]?
I hope you are, because [insert appropriate expression: it’s going down/your first day on the new job will take place] on [insert appropriate date]. We’ll be expecting you at [insert appropriate hour] at [insert appropriate address].
We planned your first day in order to help you settle in easily. Here is an outline of what you can expect:
  • First things first – a short stop for a morning coffee in our [insert appropriate place: office kitchen/coffee room/cafeteria]!:)
  • Next, you will visit Human resources department to sign an employment contract, benefit forms and the rest of the necessary paperwork.
  • Following, we’ll get you settled in your new office and set up your accounts, phone and computer.
  • Then you will have a short onboarding presentation with our Human resources team who will introduce you to our company’s policies, culture, mission and vision, employee perks etc.
  • After that, you will meet your [insert appropriate role: supervisor/team lead/ manager/etc.] who will brief you about your new position.
  • During lunchtime, you will meet your new [insert appropriate term: colleagues/teammates] in a casual atmosphere.
Our dress code is [insert appropriate style: casual/formal].
If you have any questions or need additional information, we will be happy to answer. Please don’t hesitate to contact us by email [insert your email address] or phone [insert your phone number].
Once again, congratulations, we are lucky to have you join us! We look forward to meeting you on your first day.
Best regards,
[insert your company’s name]

Need more HR and recruiting templates like this welcome letter to new employee? Check templates for Human Resources and templates for Recruiters.

Fun ideas to welcome new employees

Some employers like to use fun when welcoming their new employees. Instead of a classical welcome letter to the new employee, they send creative and funny emails. Here is an example of a fun email used to say welcome to the team:

welcome email to new employee

using this GIF…

new employee welcome email

See TalentLyft in action

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!

Related content

Explore more topics

  • Successful Recruiter

    Discover the key traits, strategies, and tools that make a recruiter successful. Learn how to build strong relationships, source top talent, and navigate the hiring process efficiently. Equip yourself with the skills and techniques to consistently find and secure the best candidates for your organization.

    Learn more

  • People Analytics

    People Analytics – Unlock the power of data to make informed HR decisions. Learn how people analytics can help you track employee performance, improve retention, and enhance recruitment strategies. Use data-driven insights to optimize your workforce management and build a stronger, more efficient organization.

    Learn more

  • HR Tech Trends

    HR Tech Trends – Stay ahead of the curve with the latest HR technology trends. Discover how innovations like AI, automation, and data analytics are transforming talent acquisition, employee management, and workplace productivity. Embrace these cutting-edge tools to optimize your HR processes and drive organizational success.

    Learn more

  • Employer branding

    Employer Branding: Strengthen your company's reputation as an employer of choice. Learn how to showcase your culture, values, and work environment to attract top talent. Build a strong employer brand that sets you apart from competitors, enhances candidate attraction, and boosts employee retention for long-term success.

    Learn more

  • HR Software

    Let HR technology make your work life easier! Streamline your HR processes, from payroll and benefits to talent management and recruitment, with powerful HR software. Save time, reduce manual tasks, and focus on strategic initiatives by working smarter, not harder.

    Learn more

  • Recruiting Stats

    Stay informed with the latest recruitment statistics that can help you refine your hiring strategies. Discover key metrics on time-to-hire, candidate sourcing, retention rates, and more. Use these data-driven insights to improve your talent acquisition processes and make better hiring decisions.

    Learn more

Simple and affordable recruitment software

Schedule a Demo Start Free Trial