Formal thank you letter or email to employees - Letter Sample

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Use this formal thank you letter or email to employees template to thank your employees. Saying thank you to employees by sending them a formal thank you letter is a nice way of showing that you appreciate their hard work and effort and that you are happy to have them on your team. Writing and sending an honest formal thank you letter is an important step in employee recognition.

Formal employee Thank You letter

How to send a formal thank you letter or email to employees

What is a formal thank you letter or email to employees?

A formal thank you letter or email to employees is document an employer sends to employees in order to thank them for their hard work and effort they put in their job every day.

The importance of a formal thank you letter or email to employees

Writing and sending an honest formal thank you letter is an important step in employee recognition.

Employee recognition is crucial in building strong team relationships and health company culture.

Recognizing your employees’ work will make them feel good about themselves and motivate them for future work. If you see that your employees are working extra hard, don't neglect that - reward them. It can be something as simple as saying thank you to employees by sending them a formal thank you letter.

Thank you letter to employees, in some companies, are an everyday thing used to say thank you to employees. Note that formal thank you letters don't necessarily have to come from HR departments! These formal thank you letters can also come from other colleagues.

HR personnel should encourage building stronger relationships with employees for better culture and communication. They should also encourage their employees to say thank you to other employees. Many employers have found that saying thank you to employees by sending formal thank you letters is very useful.

Make saying thank you to employees by sending formal thank you letters or emails a routine in your organization too! 🙂

How to use this template for a formal thank you letter or email to employees?

To help you save time, we have created a standard formal thank you letter or email to employees template. Use this formal thank you letter to say thank you to employees. Of course, feel free to customize this formal thank you letter to suit your needs.

There are many reasons to say thank you to employees!
Here are just a few of them:
  • You can say thank you to employees for achieving their goals.
  • You can say thank you to employees for putting extra effort
  • You can say thank you to employees for referring good candidates.
  • You can say thank you to employees for generating new ideas.
  • You can say thank you to employees for following the rules.
  • You can say thank you to employees for bringing in new clients.
  • You can say thank you to employees for being good role models for others.
  • You can say thank you to employees for being good leaders.
  • You can say thank you to employees for many other things!

If you would like to send a less formal thank you note to your employees, check out how you can say thank you to employees with informal thank you letter or email template.

Template for a formal thank you letter or email to employees

Here is the standard formal thank you letter or email template. Use this formal thank you letter to say thank you to employees in a formal manner.

Of course, feel free to customize this formal thank you letter to suit your own needs!


Dear [insert candidate’s name],

on behalf of the [insert your company’s name] management, I would like to extend our appreciation for the amazing work done by you on [insert appropriate: achieving specific goals/putting extra effort/referring good candidates/generating new ideas/following the rules/bringing new clients/being good role models for others/being a good leaders/etc.].

Your diligence, self-motivation as well as dedication to always go the extra mile in order to achieve the best possible results is really admirable.

The management team at [insert your company’s name] know the amount of effort that you put into your job and we want to assure you that your efforts are significantly appreciated.

As a sign of our appreciation, you will receive a bonus of [insert appropriate amount in dollars/euros if applicable] to thank you for your hard work and effort.

Once again, thank you so much! We are lucky to have you on our team.

Sincerely,
[insert your first name and last name]
[insert your job position title]
[insert your company’s name]

Need more HR and recruiting templates like this formal thank you letter to employees? Check templates for Human Resources and templates for Recruiters.

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