Formal thank you letter or email to employees - Letter Sample

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Use this formal thank you letter or email to employees template to thank your employees. This is a nice way of showing that you appreciate their hard work and effort and that you are happy to have them on your team. Writing and sending an honest thank you letter is an important step in employee recognition.


Formal employee Thank You letter

How to send a formal thank you letter or email to employees

What is a formal thank you letter or email to employees?

A formal thank you letter or email to employees is document an employer sends to employees in order to thank them for their hard work and effort they put in their job every day.

The importance of a formal thank you letter or email to employees

Writing and sending an honest thank you letter is an important step in employee recognition.

Employee recognition is crucial in building strong team relationships and health company culture.

Recognizing your employees’ work will make them feel good about themselves and motivate them for future work. If you see that your employees are working extra hard, don't neglect that - reward them.

Thank you letter to employees, in some companies, are an everyday thing. These letters don't necessarily have to come from HR departments but from other colleagues.

HR personnel should encourage building stronger relationships with employees for better culture and communication. Many employers have found sending thank your letters very useful.

Make sending a formal thank you letters or emails a routine! 🙂

How to use this template for a formal thank you letter or email to employees?

To help you save time, we have created a standard formal thank you letter or email to employees template. Feel free to customize it to suit your needs.

You can thank employees for achieving their goals, for putting extra effort, for referring good candidates, for generating new ideas, for following the rules, for bringing new clients, for being good role models for others, for being good leaders, and many other things.

If you would like to send a less formal thank you note to your employees, check out informal thank you letter or email template.

Template for a formal thank you letter or email to employees


Dear [insert candidate’s name],

on behalf of the [insert your company’s name] management, I would like to extend our appreciation for the amazing work done by you on [insert appropriate: achieving specific goals/putting extra effort/referring good candidates/generating new ideas/following the rules/bringing new clients/being good role models for others/being a good leaders/etc.].

Your diligence, self-motivation as well as dedication to always go the extra mile in order to achieve the best possible results is really admirable.

The management team at [insert your company’s name] know the amount of effort that you put into your job and we want to assure you that your efforts are significantly appreciated.

As a sign of our appreciation, you will receive a bonus of [insert appropriate amount in dollars/euros if applicable] to thank you for your hard work and effort.

Once again, thank you so much! We are lucky to have you on our team.

Sincerely,
[insert your first name and last name]
[insert your job position title]
[insert your company’s name]

Need more HR and recruiting templates like this Thank you letter to employees? Check templates for Human Resources and templates for Recruiters.
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