Recognition letter or email to employees - Letter Sample

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Use this recognition letter or email to employees template to thank your employees. This is a nice way of showing that you appreciate their hard work and effort and that you are happy to have them on your team. Writing and sending an honest recognition letter is an important step in employee recognition process.

Informal employee recognition letter for extra effort

How to send a recognition letter or email to employees

What is a recognition letter or email to employees?

A recognition letter or email to employees is a document an employer sends to employees in order to show appreciation for their hard work and effort they put in achieving a specific goal (e.g. successfully completing an assignment/activity/specific project/etc.).

The importance of a recognition letter or email to employees

Writing and sending an honest recognition letter is an important step in employee recognition process.

Employee recognition is crucial in building strong team relationships and health company culture.

Recognizing your employees’ work will make them feel good about themselves and motivate them for future work. 

Having a good employee recognition program can really bring your organizational culture to the next level and significantly reduce your turnover rate.

Make sending a recognition letters or emails a routine! 🙂

How to use this template for a recognition letter or email to employees?

To help you save time, we have created a standard recognition letter or email to employees template. Feel free to customize it to suit your needs.

Template for a formal thank you letter or email to employees


Dear [insert candidate’s name],

on behalf of the [insert your company’s name] management, I would like to extend our appreciation for the amazing work done by you on [insert appropriate: assignment/activity/specific project/etc.].

Your diligence, self-motivation as well as dedication to always go the extra mile in order to achieve the best possible results is really admirable.

The management team at [insert your company’s name] know the amount of effort that you put into your job and we want to assure you that your efforts are recognized.

As a sign of our appreciation, you will receive a bonus of [insert appropriate amount in dollars/euros if applicable] to thank you for your hard work and effort.

Once again, thank you so much! We are lucky to have you on our team.

Sincerely,
[insert your first name and last name]
[insert your job position title]
[insert your company’s name]

Need more HR and recruiting templates like this employee recognition letter? Check templates for Human Resources and templates for Recruiters.

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