HR Email

Informal job offer letter or email

This informal job offer letter/email template is for you to use when offering a job to a selected candidate. Use this type of job offer document when you need an official, but the less formal format of employment letter.

Informal job offer letter template

How to send an informal job offer letter or email

What is an informal job offer letter or email?

An informal job offer letter/email is a document which employer sends to the selected candidate in order to offer them a job for a certain position at their company.
An informal job offer letter or email is an official, but less formal and brief version of the standard official employment letter or email.

The importance of an informal job offer letter or email

This offer letter/email is a written, formal confirmation of terms and conditions of hire usually already agreed upon with the candidate in an interview during negotiations.
Being clear about the new job and position is important for both the employer and new employee in order to start their relationship on a good note with.

How to use this informal job offer letter or email template?

Before sending this offer letter/email, employers should call the selected candidates and let them know that they are being offered the job. When candidates have indicated their acceptance, it is time to send an official job offer via letter or email.
To help you save time, we have created a standard informal job offer letter/email template. Use and customize this offer letter/email to suit your needs, and send it via email or traditional mail.
If you want to be more formal, use the formal job offer letter template.

Template for informal job offer letter or email

Here is the standard offer letter/email template. Feel free to customize this offer letter/email example to suit your own needs!

Offer letter/email template

Hi [insert selected candidate’s name],
We have really enjoyed meeting you and we all agree that you would make a great new [insert job position name] at [insert your company’s name]. You are our no.1 top candidate and we would love for you to join our team! We are sure you will fit in nicely, enjoy your role and help us take our business to a whole new level.
In return, we can offer a salary of [insert appropriate dollar/euro amount] per [year/ hour/etc.]. We also offer [insert a list of benefits your company offers, such as health/life/disability/dental insurance; retirement plan; stock options; profit sharing; flex time arrangements; etc.] and [insert appropriate number] days of paid vacation per year.
We are hoping to have you start at [insert appropriate date].
To accept this offer, please sign this agreement and return it to me by [insert appropriate date].
If you have any questions about our offer, feel free to contact me via email [insert your email address] or phone [insert your phone number].
We are really excited to welcome you to our team!
See you soon,
[insert your first name]

Informal email tips & tricks

Subject line: Job offer from [insert your company’s name]

Informal letter tips & tricks

You should start your informal letter by writing the date, sender (your company’s hiring manager) address and receiver (selected candidate’s) address on the left.
It should look like this:
Date
Sender’s Name
Sender’s Title
Sender’s Company Name
Sender’s Company Address
City, State, Zip Code
Candidate’s Name
Candidate’s Address
City, State, Zip Code

Need more HR and recruiting templates like this Informal job offer letter/email?

Check templates for Human Resources and templates for Recruiters.

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