HR Email

Rejection email to candidates

This candidaterejection letter or email template is for you to inform candidates about the rejection for job opening they applied to. Use thisemployment rejection letter to inform candidates about disqualifications in different stages of your hiring process. You can just copy and paste this candidate rejection letter template, and customize based on your specific needs and requirements. This sample employment rejection letter can be used as a letter or an email. Briefly but clearly explain the reason why the candidate did not pass to the next round.

Rejection letter to candidates

How to send a rejection letter or email to candidates

When rejecting a candidate for a specific job role, keep in mind that these same candidates may be a good fit for some other current or future job opening.
Building a good talent pool and being ready to find and hire quality candidates is essential for more productive and faster hiring process. In addition, this is a great strategy for strengthening your company’s reputation and Employer Branding strategy.
In order to stay in touch and engage with your current talent pool, use this employment rejection letter template and customize it to fit your own needs.

Template for rejection letter to candidate

Here is a standard employment rejection letter template:

Dear [candidate name],
Thank you very much for investing your time and effort to interview with our team about our [role title] position at [company name].
All of us really enjoyed meeting you, learning about your skills and experiences and having a really interesting conversation.
Unfortunately, at this time, we decided to proceed our selection process with another candidate.
It is a decision we didn’t make easily because you are really a strong candidate with a wonderful personality.
We will definitely keep your resume in our talent database, and in case that we have a job opening that better fits your profile, we will make sure to get in touch with you.
If you have any further questions or need more feedback, please do not hesitate to ask. I will be more than happy to answer any of your questions.
I wish you best of luck in your future endeavors and hope we’ll have a chance to meet again soon.
Regards,
[Sender Name]

Need more HR and recruiting templates like this rejection letter or email to candidates?

Check templates for Human Resources and templates for Recruiters.

See TalentLyft in action

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!

Related content

Explore more topics

  • Collaborative Hiring

    In the modern workplace, hiring has become a team effort, and collaborative hiring is the key to unlocking its full potential. Our Collaborative Hiring section is your central resource for a collection of insightful blog posts and resources dedicated to mastering the art of collaborative hiring. Delve into the strategies, best practices, and tools that HR professionals, hiring managers, and team leaders can use to create a more inclusive and effective hiring process!

    Learn more

  • Best HR Blogs

    If you’re an HR professional seeking a stimulating read, explore these top HR blogs. Stay informed with the latest industry insights, trends, and expert advice. From talent management to recruitment strategies, these blogs offer valuable content to help you stay ahead and succeed in the dynamic world of HR.

    Learn more

  • Compensation and Benefits

    Compensation and benefits have always been among the top priorities to job seekers, and it will stay that way. But that is a good thing of course - because well-compensated employees who feel extra valued by additional benefits give more, and give their best. Because they have a reason to. Learn how to stand out in the talent market as an employer of choice, providing the best compensation and benefits plans, and getting the most productive and committed employees in return!

    Learn more

  • Skill Assessments

    Enhance your hiring process with skill assessments. Evaluate candidates' abilities and competencies through tailored assessments designed to measure job-specific skills. Learn how to incorporate skill assessments to identify top talent, ensure the right fit, and make data-driven hiring decisions that improve performance and reduce turnover.

    Learn more

  • Attracting Candidates

    Discover innovative methods for attracting top candidates and winning the talent war. Learn how to strengthen your employer brand, leverage social media, create engaging job postings, and use targeted marketing strategies to stand out in a competitive job market. Attract and secure the best talent to drive your organization’s success.

    Learn more

  • Successful Recruiter

    Discover the key traits, strategies, and tools that make a recruiter successful. Learn how to build strong relationships, source top talent, and navigate the hiring process efficiently. Equip yourself with the skills and techniques to consistently find and secure the best candidates for your organization.

    Learn more

Simple and affordable recruitment software

Schedule a Demo Start Free Trial