HR Email

Rejection email to candidates

This candidaterejection letter or email template is for you to inform candidates about the rejection for job opening they applied to. Use thisemployment rejection letter to inform candidates about disqualifications in different stages of your hiring process. You can just copy and paste this candidate rejection letter template, and customize based on your specific needs and requirements. This sample employment rejection letter can be used as a letter or an email. Briefly but clearly explain the reason why the candidate did not pass to the next round.

Rejection letter to candidates

How to send a rejection letter or email to candidates

When rejecting a candidate for a specific job role, keep in mind that these same candidates may be a good fit for some other current or future job opening.
Building a good talent pool and being ready to find and hire quality candidates is essential for more productive and faster hiring process. In addition, this is a great strategy for strengthening your company’s reputation and Employer Branding strategy.
In order to stay in touch and engage with your current talent pool, use this employment rejection letter template and customize it to fit your own needs.

Template for rejection letter to candidate

Here is a standard employment rejection letter template:

Dear [candidate name],
Thank you very much for investing your time and effort to interview with our team about our [role title] position at [company name].
All of us really enjoyed meeting you, learning about your skills and experiences and having a really interesting conversation.
Unfortunately, at this time, we decided to proceed our selection process with another candidate.
It is a decision we didn’t make easily because you are really a strong candidate with a wonderful personality.
We will definitely keep your resume in our talent database, and in case that we have a job opening that better fits your profile, we will make sure to get in touch with you.
If you have any further questions or need more feedback, please do not hesitate to ask. I will be more than happy to answer any of your questions.
I wish you best of luck in your future endeavors and hope we’ll have a chance to meet again soon.
Regards,
[Sender Name]

Need more HR and recruiting templates like this rejection letter or email to candidates?

Check templates for Human Resources and templates for Recruiters.

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