HR Glossary

Job analysis

Job analysis refers to a systematic process of collecting all information about a specific job, including skill requirements, roles, responsibilities and processes in order to create a valid job description.

what-is-job-analysis

Job analysis definition

Job analysis refers to a systematic process of collecting all information about a specific job, including skill requirements, roles, responsibilities and processes in order to create a valid job description.

Job analysis also gives an overview of the physical, emotional & related human qualities required to execute the job successfully.

Importance of job analysis

Job analysis is an important step in ensuring that the right candidate is selected.

Job analysis helps the employer in recruitment and selection, performance management, choosing compensation and benefits, etc. It helps the employees to have a clear picture of what is actually required of them.

Job analysis process and methods

1. Recognizing the need of having a job analysis for a particular goal in the company.

2. Finding best possible methods to extract maximum information related to the job.

3. Understanding the key parameters.

4. Actual data collection from within the organization & through competitor structure.

5. Verification and preparing the final job analysis document covering all important aspects.

6. Creating a job description and job specification.

This steps can bed one through the method of observation, interview or a questionnaire.

Advantages and disadvantages of job analysis

1. 2. Clearly defines the description & specification.

2. Makes it easier for employees to understand their goals & objectives.

3. Can be used as a benchmark to evaluate the performance of employees.

4. Help in maintaining the organizational structure.

1. The actual experience and job-related issues cannot be thoroughly covered.

2. It can not predict the future requirements of a job in case of a major change in industry norms, company policies etc.

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