Job Description

Event Planner job description

This Event Planner job description template includes the list of most important Event Planner’s duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire best employees.

Event Planner job description template

Event Planner job profile

Event Planners’ roles can vary depending on the company and industry they work in. In general, they are responsible for planning, organizing, managing and coordinating various types of events. Usually, they coordinate meetings with clients determine details about events.

In order to attract Event Planners that best matches your needs, it is very important to write a clear and precise Event Planner job description.

Event Planner job description

We are looking for an experienced and creative Event Planner to join our team. As an Event Planner at our company, you will be responsible for organizing and coordinating fun events.

We are expecting you to be very well-organized and competent in vendor management. Communication skills, good time management and attention to detail are a must!

Event Planner duties and responsibilities

  • Understand requirements and details of each event
  • Understand clients’ needs and wants
  • Plan and organize events with attention to financial and time constraints
  • Book venues and schedule speakers
  • Meet with clients and coordinate with them regularly
  • Look for and compare different vendors (catering, decorators, musicians etc.)
  • Negotiate with vendors to achieve the most favorable terms
  • Hire, train and oversee personnel
  • Evaluate personnel and provide reports
  • Manage all event operations (preparing venue, invitations, food, drinks etc.)
  • Track the overall even expenses regularly
  • Do event budget planning
  • Stay within the budget
  • Carefully oversee event happenings
  • Offer solutions to resolve problems in a timely manner
  • Evaluate event’s success and submit reports

Event Planner requirements and qualifications

  • X years of experience as event coordinator or similar role
  • Portfolio of successful events
  • Proficient in MS Office
  • Excellent vendor management skills
  • Knowledge of basic recruitment practices
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management skills
  • Great interpersonal and communication skills
  • Degree in hospitality management, public relations or relevant field is preferred
See TalentLyft in action

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!


Related content

Explore more topics

  • Conducting Interviews

    Interviews are the make-or-break phase of the recruitment process as this is where you truly get to know the candidates and try to get the best out of them. Effective interviews require preparation and use of the right methods and strategies to get the most from a limited time frame. In this blog section, we dive into the art of conducting interviews, exploring the best tactics, the most efficient methods, and useful strategies to make you a better interviewer.

  • Recruitment Agencies

    Discover how recruitment agencies can efficiently source, screen, and place top candidates tailored to your needs. Explore the advantages of partnering with specialized agencies that understand your industry and deliver quality talent faster, saving you time and resources in the hiring process. Discover the pros and cons of using a recruitment agency.

  • Coronavirus (Covid-19)

    Discover how to navigate and survive the coronavirus (Covid-19) crisis by turning challenges into opportunities. Learn strategies for adapting your workforce, supporting remote work, maintaining employee engagement, and ensuring business continuity. Stay resilient and transform obstacles into growth during this unprecedented time.

  • People Analytics

    People Analytics – Unlock the power of data to make informed HR decisions. Learn how people analytics can help you track employee performance, improve retention, and enhance recruitment strategies. Use data-driven insights to optimize your workforce management and build a stronger, more efficient organization.

  • Recruitment AI

    Leverage the power of Recruitment AI to enhance your hiring process. Discover how artificial intelligence can automate candidate sourcing, improve talent matching, reduce bias, and streamline decision-making. Stay ahead with AI-driven recruitment strategies that help you attract top talent efficiently and effectively.

  • Employer branding

    Employer Branding: Strengthen your company's reputation as an employer of choice. Learn how to showcase your culture, values, and work environment to attract top talent. Build a strong employer brand that sets you apart from competitors, enhances candidate attraction, and boosts employee retention for long-term success.

Simple and affordable recruitment software