The Ultimate Guide for Choosing a Recruitment Agency

This ultimate guide for choosing a recruitment agency will help you find the one that best fits your hiring needs and your budget. I will present a 4-step process and offer useful tips for choosing the right recruitment agency! 


What is a recruitment agency?

A recruitment agency is a company that is paid to find employees for other companies who need them. 

In other words, recruitment agencies work as middlemen between companies who are looking for employees and people who are looking for jobs. 

Check out The Ultimate Guide for Finding Qualified Candidates

Why use a recruitment agency?

In today's highly competitive, candidate-driven job market, finding and hiring the ideal job candidate is quite hard. This is why many companies turn to recruitment agencies to help them recruit the right people for their open job positions.

Here are the 4 main reasons why companies decide to use recruitment agencies’ services:


Reason #1: To save time

There are two main ways in which using a recruitment agency can save your company’s time. First, the hiring process can be quite time-consuming. Using a recruitment agency can help you save your employees’ time

Second, recruitment agencies are professionals who recruit for a living. This is why they probably already have candidates in their applicant pool who are exactly the right fit for your open job positions. This is a great advantage that can significantly shorten the full-cycle recruiting process. In other words, you can hire the best candidate much faster

Reason #2: To improve the quality of hire

The second main reason why many companies turn to recruitment agencies is to improve their quality of hire. The main advantage of using a recruitment agency is that most of them are specialized in certain industries or functions, which means they already have a pool of talent at their disposal. 

Reason #3: No in-house hiring expertise

Some companies, such as startups and small companies, don’t have a dedicated in-house recruiter. These companies lack the expertise and resources to find and hire the best candidates. To ensure that their hiring process is done professionally and effectively, they choose to use the services of recruitment agencies. 

Reason #4: For additional security

For many companies, the most important advantage of using a recruitment agency instead of in-house recruiters is that recruitment agencies offer additional security when it comes to new hire retention. All the best recruitment agencies offer guarantee periods. This means that they guarantee you that your new hire will stay at your company for a certain period of time (usually 3-6 months). If your new hire is terminated or leaves before the expiry of a guarantee period, recruitment agencies will give you a full refund or, most commonly, find a new, replacement candidate for no extra charge. 

In short, choosing the right recruitment agency can help you recruit and retain the right people faster and even cheaper

How much does it cost to use a recruitment agency?

And now, the crucial question: Can you afford the services of a recruitment agency? How much will this cost you?

First, you need to know that the average cost to fill an open position in-house is almost $4,000, as reported by Bersin by Deloitte. However, note that this is an average, which means that the cost per hire will vary greatly depending on your role, your recruitment strategies, etc. 

A recruitment agency fee also depends greatly on the position you are looking to fill. Most recruitment agencies have different fees depending on the:

In general, recruitment agencies calculate their fee as the percentage of the annual salary of the placed candidate. The majority of recruiting fees run between 15% and 25% of the candidate’s total first-year annual earnings, according to Undercover Recruiter

However, the recruitment fee can go up to 50% for hard-to-fill or senior positions.

To help you understand how these fees work, here is an example from the CV library:

Types of recruitment agencies

There are many different types of recruitment agencies out there. Recruitment agencies come in different shapes and sizes and offer different recruiting services

To choose the best recruitment agency that will perfectly fit your hiring needs, you need to know the most common recruitment agency types. Hopefully, the classification below will help you understand the difference between the main types of recruitment agencies.

There are 3 main types of recruitment agencies:


Type 1: General recruiting agencies

A general recruitment agency (also known as or Contingency recruiting agency), is a type of recruitment agency that usually focuses on recruiting for a specific industry, such as healthcare recruiting, hospitality recruiting, retail recruiting, finance recruiting, or technology recruiting.  

Use this type of recruitment agency when you need to fill entry and middle-level positions in a certain industry.

Type 2: Staffing recruitment agency

A staffing recruitment agency (also known as a Temporary recruiting agency), is a type of recruitment agency that focuses solely on recruiting temporary employees.

Use this recruitment agency type when you need to hire seasonal workers, help on a certain temporary project or you need to cover a leave of absence of your full-time employee (who is on an extended sick or maternity or paternity leave).

Type 3: Executive recruitment agency

Executive recruitment agency (also known as a Retained search firm or Executive search firm; sometimes also called a boutique recruiting firm), is the type of recruitment agency that specializes in executive recruiting. This process is usually done by a specialized executive recruiter

Use this type of recruitment agency when you need to fill your top-level or so-called C-level positions.

How to choose your perfect recruitment agency?

Follow this 4-step process to choose the best recruiting agency for your hiring needs - and your budget

A 4-step process for choosing your perfect recruitment agency:


Step #1: Define your hiring needs

The first step in choosing the best recruitment agency is to clearly define your hiring needs. Do you need help hiring many, a few or just one employee? What kind of a position are you looking to fill? Permanent or temporary? Entry-level or executive-level? Do you need an employee with niche skills or a jack of all trades?

Defining your hiring needs and specifying all the details about the position(s) you are looking to fill is a necessary prerequisite for choosing the right recruitment agency.

Step #2: Choose the right recruitment agency type

The second step in choosing your perfect recruitment agency is to choose the appropriate recruitment agency type. This will help you narrow down a pool of possible recruitment agencies to consider. If you have completed the previous step and clearly defined your hiring needs, choosing the right type of recruitment agency should be fairly easy

If you need to hire temporary staff, your best choice is a staffing recruitment agency. If you need to hire high-level executives, you should go for executive recruitment agencies. For everything else, your best choice will probably be a general recruiting agency. Just make sure to look for general recruitment agencies that specialize in your industry! 

Step #3: Check Affordability

Finding the best recruitment agency is useless if you can’t afford its services. This is why the third step in choosing your perfect recruitment agency is to check if you can afford it. Most recruitment agencies have the general information listed on their websites.

 However, to get more precise and detailed information, you’ll probably need to contact them. Prepare a list of a few agencies of the appropriate type and send them an inquiry. Ask for detailed information about their services, terms, and prices. 

Step #4: Check the expertise

The fourth and final step in choosing your perfect recruitment agency is to check the expertise of your top 3 chosen recruitment agencies. If you followed the previous steps, you should be down to a top 3 recruitment agencies of the appropriate type that you can afford. To choose a winning recruitment agency, compare the quality of your top competitors’ work. Do your research

Pay special attention to their guarantee period and terms. Search for and study their client list. Look for their clients and place candidate's testimonials (for example, check out a great client testimonial video from Manila Recruitment agency). Check if they have a positive social media presence. Make sure they are members of relevant professional associations. You can also check their status on recruitment agencies' top lists and review sites from different sources. 

Additional tips for choosing the best recruitment agency

Here are some useful additional resources to help you choose the best recruitment agency:

There you have it! Now you know the best way to choose your perfect recruitment agency. 🙂

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