Top 7 Employee Onboarding Tools

Anja Zojceska | 7/27/2018 | Recruiting

Here is the list of the top 7 employee onboarding tools! These tools will help you streamline your onboarding process and ensure a delightful onboarding experience for your new employees.

Top 7 Employee Onboarding Tools

How to choose the best employee onboarding tool?

There are many different tools you can use to help you successfully onboard new employees.

Which one is the best for your company depends on your needs:

  • Do you need a simple checklist to guide you through the employee onboarding process?
  • Are you interested only in free tools or do you have a designated budget to spend on a new employee onboarding tool?
  • Do you want a specialized onboarding tool with many features?
  • Do you prefer an all-in-one HR tool to automate not only onboarding but payroll and benefits as well?

Whatever your answer is - we’ve got you covered! 🙂

If you’re not quite sure what you need, don’t worry - read on to learn more about different types of employee onboarding tools.
Our super useful tips will help you make the best choice! 💪

Different types of employee onboarding tools

There are numerous different employee onboarding tools out there.

To make it easier for you to choose the one that best fits your needs, we structured them into 5 main types:


Type #1: Checklists

Checklists are the most simple and straightforward tool that can help you onboard new employees. Simply download your employee onboarding checklist template for free and you’re ready to go!

➡️ Download The Ultimate Candidate Interview & Employee Onboarding Checklist!

Type #2: Free tools

There are also free tools that can be used to organize and streamline your onboarding process. These tools offer more options and greater flexibility than checklists, but you’ll need to login to use them.

Type #3: Specialized tools

Specialized employee onboarding tools are tools created for the sole purpose of improving the employee onboarding process. They streamline, automate and fasten employee onboarding process and offer features that ensure a great onboarding experience for new employees.

Type #4: Integrated tools

Integrated tools are comprehensive, all-in-one tools that offer solutions for your whole HR management process. With these tools, you can manage not only onboarding but also payroll, benefits, time and attendance and similar features, all from one dashboard!

Type #5: Chatbots

Finally, there are employe onboarding chatbots! These tools will guide your new employee through your onboarding process in a conversational form. Their biggest advantage is that they are available 24/7 to answer all of your new employees’ questions!

List of the best employee onboarding tools

Check out the list of the top 7 employee onboarding tools:

#1 Free employee onboarding tool


Trello is the tool that offers an easy and flexible way to manage your projects.
You can use it to manage different types of projects you work on, including onboarding new employees.  

Trello has even created a specialized new employee onboarding template. This is what it looks like: 


It works like an interactive to-do list.
You can add tasks, assign them to your team members and add due dates. 

If you would like to try it, check out the new hire onboarding Trello board sample.
If you decide to use it, simply copy the sample board and customize it to fit your own onboarding process and needs.  

#2 Specialized employee onboarding tools


Talmundo is the specialized onboarding software designed to help you bring your new employees onboard faster, integrate them better, and make your job easier.

It is a fully responsive cloud software solution for intuitive employee onboarding. This means that you can access it anytime from any device.

Besides offering interactive to-do lists and notifications, it also:

  • Digitalizes all your onboarding related paperwork
  • Offers a roadmap of your onboarding journey
  • Lets you create fun quizzes
  • Enables easy communication between your team and your new hire.

You can check the rest of its the features here or watch the video:

Click Boarding 

With the Click Boarding tool, you can easily get a complete understanding of where your new hire is in their process, be quickly alerted to what needs attention and can take immediate action.

You can use the suggested templates or change up the steps and content to create a customized onboarding experience.

With this onboarding tool you can:

  • Easily manage checklists and share tasks
  • Complete forms quickly and compliantly online (no paperwork!)
  • Add your corporate branded content, office map, employee directory or a video greeting .

You can check the rest of its features here or watch the video:

#3 Integrated employee onboarding tools


Zenefits is all-in-one HR software & HRIS platform that integrates all the HR processes, apps, and tools you need in one place.

This means that it offers features to manage not only onboarding but also:

  • Payroll
  • Benefits
  • Compliance
  • Time and attendance.

When it comes to onboarding, you can use it to send offer letters, run background checks, and get everything set up for your new hires in minutes.

Entirely online, the app also offers mobile features like hiring overview for admins and self-onboarding for employees.

Check out the video to see exactly how it works:


Kin HR software is a tool created to help companies practice core principles of employee engagement. 

If offer features for:

  • Centralizing and digitizing employee paperwork and data
  • Managing benefits, time-off and leave
  • Scheduling and delegating employee reviews
  • Onboarding new employees.

Onboarding features include onboarding checklists, digital signatures and customized welcome page for each new hire that links them to tasks, paperwork, and workplace details like location, start time, and team member bios.

Check out the video to see exactly how it works:

#4 Employee onboarding bot

Chief Onboarding 

Chief Onboarding is an employee onboarding platform that goes one step further.

It offers a possibility of onboarding your new employees through Slack with the help of their Slack bot!

Their onboardingbot will guide your new employees through their onboarding journey and answer all of their questions.

Here is what it looks like:


Check out the rest of its features here.

#5 Employee onboarding checklist

TalentLyft onboarding checklist 

If you’re overwhelmed with all these tools and you just want a simple, straightforward way to organize your onboarding process, we’ve got you covered. 

➡️ Check out our Ultimate employee onboarding checklist! 😊

It is a simple, but very useful PDF document. No need to login in or learning how to use new tools - simply download it and tick off the tasks as you go.

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